ACC Statutes

  1. Name, status and seat
    • The name of the Association is:
      African Chess Confederation (hereafter referred to as ACC).
    • ACC is the Continental Association for Africa as established and provided for in Chapter 6 of the Statutes of the World Chess Federation known as Fédération Internationale des Échecs (FIDE).
    • The office of ACC shall be located at the seat of the President or at such location as may be determined by the Continental Board.
  2. Principles
    • ACC is concerned only with Chess and Chess related activities.
    • ACC is established under democratic principles and, subject to these Statutes, with equal rights and obligations for all its Members.
    • ACC rejects discriminatory treatment on grounds of national, political, racial, social or religious reasons or on account of gender.
    • ACC is a non-profit organisation.
    • ACC is the only organisation which has the right to organise the various African Chess Championships.
    • ACC observes strict neutrality in the internal affairs of the national chess federations.

  3. Aims
    • To popularise, develop and promote Chess in Africa;
    • to protect and defend the interests of its Members;
    • to represent its Members before FIDE and other international organisations;
    • to adopt rules and regulations for the Continental competitions, in accordance with FIDE rules and regulations;
    • to organise Continental championships under the auspices of FIDE;
    • to establish and develop friendly cooperation between its Members and with the other Continental Chess Organisations.
  4. Membership
    • Members of ACC are African national chess federations which have principal authority over chess activities in their own countries and which have been admitted to FIDE as member-federations. They consist of those Federations listed in the annexe. The list shall be updated when needed.
    • For new membership of African Federations, ACC will refer to the decisions taken by FIDE.
    • Definitive or temporarily exclusions will be carried out on the basis of decisions taken by FIDE on the matter. Exceptions may be allowed at the discretion of ACC.
    • Associated Membership may be granted to an organisation with Chess related activities. Associate Members have no voting rights.
  5. ACC Bodies and Officials
    • The ACC Bodies and Officials are:
    • The Continental Assembly;
    • The Continental Board;
    • The Continental Commissions;
    • The Continental President;
    • The Continental Deputy President;
    • The Secretary General;
    • The Treasurer;
    • The four Zonal Presidents.
  6. The Continental Assembly
    • The Continental Assembly is the highest authority of ACC and is competent in all affairs that have not been delegated to another body of ACC and supervises all activities.
    • When the Continental Assembly is not in session, its authority is exercised by the Continental Board. However, the Continental Board cannot take decisions on:
      • Election of Officials;
      • Modification of Statutes.
    • The Continental Assembly is composed of:
      • the representatives of Member Federations and their counsellors;
      • the members of the Continental Board;
      • the representatives of the Associate Members;
      • the African Zonal Presidents.
    • The sessions of the Continental Assembly are held in public, unless it is decided otherwise by simple majority vote of those present and voting.
    • Every member-federation is represented by its President or by a Delegate, duly appointed as Permanent Delegate or Delegate to FIDE, or by another person (Proxy), accredited by letter for such representation, and who either belongs to the federation concerned or is the President or the delegate representative of another federation.
      • Every representative is permitted to represent, besides his own, only one additional federation.
      • A member federation can assign a proxy only in writing. For a proxy to be valid it must be dated and either signed or sent by the President of the Federation or by its duly appointed delegate to FIDE. The accreditation of both the President and the delegate shall be based on the Statutes of FIDE. The proxy can be either an original or a copy, and can be delivered by any means. No other formal elements are necessary for the validity of the proxy.
      • Where two or more proxies are received and there is a conflict, the order of priority shall be as follows: (a) Proxy received from the President; (b) Proxy received from the delegate. Where the order of priority is established and there is still a conflict, the proxy with the most recent date shall be the valid one.
      • Proxies shall be delivered to the General Secretary of ACC, or his representative, at the latest by 18.00 on the eve of the opening session of the Continental Assembly.
      • The list of delegates and the proxies shall be verified, before the roll call, by a committee of 3 nominees appointed from within the members of the Continental Assembly.
    • Each member-federation represented in the Continental Assembly has one vote. The other participants in the Continental Assembly have a consultative voice only.
    • The discussions may be carried through on the basis of a delegates list to be kept by the General Secretary, subject to the following:
      • The chairman can take the floor as often as required also outside the order of the delegates list.
      • Motions of order (closing of the delegates list, closing of the discussion, adjournment of the agenda point, removing the point from the agenda) may be made at any time on a point under discussion. These motions should be considered and decided upon at once in so far as they do not entail an interruption of the session. The same goes for objections because of violation of the statutes.
      • Proposals regarding amendments or supplementary proposals will be treated only if they are seconded by another voting member.
      • At sittings of the Continental Assembly no new motion which was not previously included in the Agenda shall be entertained once there is a veto from 1/3 of the membership of the Continental Assembly present at the meeting.
    • The quorum (including proxies) required is:
      • (a) on matters of election of Officials or modification of Statutes, half of the members with right to vote;
        (b) on all other matters, one-third of the members with right to vote.
      • If the quorum is not attained, the President may convene an Extraordinary Continental Assembly which may decide on the subjects of the agenda involved, regardless of the number of the Federations represented.
    • Votes are made by show of hand, except on elections where votes are cast by secret ballot, or if 5 members request a secret ballot.
    • Decisions are passed by a majority of votes, regardless of the abstentions. In the event of a tie, except on elections, the Continental President has a second and casting vote to establish a majority.
    • Votes on election of Officials are decided by the absolute majority. In case of many candidates for a position, and no one candidate has obtained the absolute majority, the candidate receiving the fewest votes on the first ballot will be eliminated from the next ballot and so on until an election is reached by absolute majority.
    • The Continental Assembly is held yearly, parallel to FIDE General Assembly in Olympiad years, or FIDE Executive Board in the other years. The Continental Assembly or the Continental Board may decide on another date and venue.
    • The Continental Assembly is convened by the President.
      • The Continental Assembly is presided over by the President or, in his absence, by the Deputy President.
      • The President shall prepare the agenda and sent it to all members at least 6 weeks before the meeting. Proposals by members to be included in the agenda must reach the President at least 8 weeks before the Continental Assembly is due.
    • An Extraordinary Continental Assembly shall be convened by the President upon request of one-third of the member-federations within two months of such a request. In urgent cases the President, with the consent of the Continental Board, also has the right to convene an Extraordinary Continental Assembly. The agenda for the Extraordinary Continental Assembly shall be sent to participants at least one month before the meeting is held.
    • The Continental Assembly has the following duties that cannot be delegated to another body or official:
      • Election of the Continental Board;
      • election of the 4 ACC members to FIDE Executive Board;
      • approval of the annual budget;
      • modification of the Statutes;
      • adoption and amendment of financial regulations;
      • appointment of auditors;
      • exclusion of members.
    • The proceedings of the Continental Assembly shall include: Reports by the President and General Secretary; approval of the previous year’s minutes; the presentation, discussion and approval of ACC’s audited accounts for the preceding financial year by the Treasurer.
    • The accidental omission to give notice of any meeting to, or the non-receipt of notice by, any member shall not invalidate the proceedings at that meeting.
    • The Continental Board may for just cause propose to the Continental Assembly the removal from office of a Board member. The Continental Board must serve a notice on such board member giving reasons for its decision and the member shall have the right to make representations as to why it should not be removed from membership of the Board. The Continental Assembly shall hear oral representations on behalf of the Continental Board and the Board member in question and shall have the right to terminate that person’s membership of the Continental Board by a simple majority vote.
    • A motion of no confidence in a Board member may similarly be proposed by at least 10 member-federations and the procedure in 6.18 will apply mutatis mutandis.
  7. Continental Board
    • The Continental Board consists of:
      • The President;
      • The Deputy President;
      • The two Vice Presidents (one of whom must be a woman)
      • The Secretary General;
      • The Treasurer;
      • The four Zonal Presidents.
    • The Continental Board is the managing body of ACC and is charged with its day-to-day management. It resolves on all matters not otherwise and explicitly reserved to another body by these Statutes. The Continental Board exercises the rights of the Continental Assembly between these latter sessions.
    • The Continental Board is elected by the Continental Assembly for a period of 4 years, parallel to the elections held for FIDE offices.
    • The Continental Board shall be elected as a ticket except for the Zonal Presidents who will be elected in accordance with clause 11.
    • The Continental Board ticket shall be six persons, at least one of whom must be a woman. Nominations for the Continental ticket shall specify the proposed nominees for the offices of Continental President, Deputy President, General Secretary, Treasurer and two Vice Presidents.
    • For candidacies to the Board, the FIDE Electoral Regulations-shall apply mutatis mutandis.
    • No two or more members of the Continental Board shall belong to the same Federation.
    • Where possible, the Continental Board shall meet yearly, prior to the Continental Assembly meeting. It can meet also at the request of the President or of the majority of its members.
    • The Continental Board may appoint an Executive Secretary who will be responsible for the day to day work. Additional work force may be hired if the work load makes it necessary, and if the financial situation permits.
    • The quorum for taking valid decisions at meetings of the Continental Board shall be 5 members being present. Decisions by the Continental Board require an approval of 50% of those present. In case of a tie, the President has a second and casting vote to establish the majority.
    • Members of the Continental Board shall hold office in an honorary capacity and no member of the Continental Board shall be personally responsible for any liability lawfully incurred by ACC.
  8. The President and the Deputy-President
    • The President represents ACC officially.
    • The President presides over the Continental Assembly and the Continental Board meetings and executes their decisions.
    • The President reports to the Continental Assembly.
    • If the President is unable to act, he shall be represented by the Deputy President who shall exercise all his powers.
    • In case, for any reason, the President is permanently unable to act, his powers shall be exercised by the Deputy-President until the next Continental Assembly where a new President shall be elected from within the Continental Board and the remaining period of the mandate.
  9. The General Secretary
    • The General Secretary aids the President in the accomplishment of his obligations. He is especially charged with executive and administrative ACC matters.
    • In addition the General Secretary performs all tasks assigned to him by the Continental Assembly, the Continental Board, or the President.
    • If not decided otherwise by the Continental Assembly, the General Secretary is responsible for keeping all the minutes of Continental Assemblies and Board Meetings.
    • The General Secretary is also responsible for correspondence with FIDE and communicating to all members ACC’s activities.
    • The General Secretary is also responsible for holding a record of all events held under ACC’s auspices.
  10. The Treasurer
    • The Treasurer prepares the budget for approval by the Continental Assembly.
    • The Treasurer is responsible for the accounts of ACC.
    • The Treasurer presents annually the balanced accounts for discharge by the Continental Assembly.
    • The Treasurer is responsible for looking after ACC’s assets in terms of any property, finances, fixtures, clocks, boards, sets, books etc. These assets must be audited on an annual basis.
    • The Treasurer is responsible for keeping an updated list of all Members and Associate Members and dues received, and such list should be readily available to all Members of ACC.
  11. The Zonal Presidents
    • The management of each zone is assigned to a Zonal President. It is his responsibility to co- ordinate the activities of the affiliated Federations in his zone.
    • Zonal Presidents are elected by the members of the Zone for 4 years;
    • If unable to act, the Zonal President is entitled to delegate his duties to a representative of the federation-members of the Zone.
  12. Finances
    • The financial year coincides with the calendar year.
    • The currency to be used in the ACC budget and accounts will be the Euro.
    • The bank accounts shall be in the name of ACC. All bank mandates shall be signed by the Treasurer and one of the following:
      • The President;
      • the Deputy-President;
      • the Secretary General;
      • any other person appointed by the Continental Board.
    • ACC revenues are:
      • membership fees;
      • fees derived from ACC organised Events;
      • fees for services provided by ACC;
      • sponsorships;
      • any other revenues.
    • Officials working for ACC have the right to have reasonable expenses reimbursed. The Continental Board will formulate guidelines which require approval by the Continental Assembly. Reimbursement beyond these guidelines must be approved by the Continental Assembly.
    • The revenues and property of ACC shall only be applied to promote the objectives of ACC. Members shall receive no dividend, or bonus, or any other kind of profit, directly or indirectly, from ACC.
  13. Committees
    • The Continental Board may appoint Officials or Committees to deal with matters of constant recurring importance, or for any of the objects or activities referred to in these Statutes.
    • The composition, election of members of Committees and their terms of reference shall be as established by Continental Board from time to time.
    • A group of at least three members of ACC may request the Continental Board to elect regional or other committees from among themselves. Any such Committee will be subject to the approval of the Continental Board.
    • When matters affecting any such Committee are discussed at any Continental Board meeting, the President may ask for the attendance and assistance of a representative of the Committee concerned, who shall not have the right to vote, unless such representative is a member of the Board and therefore entitled to vote.
    • Any Committee shall at its first meeting shall appoint a chairman by a majority of votes.
    • For the smooth working of any Committee the chairman shall apply all the rules pertaining to the Continental Board. Any deviation due to any unforeseen circumstance shall be reported at once to the Continental Board for approval. The quorum for any Committee appointed by the Continental Board shall be not less than 50% of the members of such Committee.
  14. Dispute Resolution
    • For any kind of disputes, settlement shall be sought through the Continental Board first, thereafter through the Continental Assembly. If a settlement is still not reached, an appeal may be made to FIDE, in which case the Statutes of FIDE (Final Settlement of Disputes – chapter 13) will apply.
  15. Official languages
    • The official languages of ACC are:
      • Arabic;
      • English;
      • French;
      • Portuguese.
    • However, for practical reasons, meetings of the Continental Assembly and Continental Board will be conducted in English.
    • In case of divergence in ACC documents issued in different languages, in general the English version is the valid one. However, if a document was originally written in one of the other languages, that version will be considered as the authoritative one.
  16. Modifications of these Statutes
    • The present Statutes may be modified only by a decision of the Continental Assembly with a 2/3 majority.
  17. Dissolution of ACC
    • ACC can dissolve if three-quarters of its members decide so at a meeting of the Continental Assembly or Extraordinary Continental Assembly of which proper notice has been given.
    • In the event of a dissolution or of a winding up of ACC, any surplus property, after the payment of all debts and liabilities shall be given or transferred to some other institution or institutions having similar objectives to those of ACC which shall prohibit the distribution of its or their income and property to its members.
  18. Record of adoption / modifications and effective date
    • These Statutes were approved in Agadir, Morocco on 4 November 1999 and initially modified in Tallinn, Estonia on 5 October 2013.
    • This second modification to these ACC Statutes was approved in Sousse, Tunisia on January 21, 2018.
    • These Statutes will come into effect after the General Assembly is closed. Amendments to Financial Regulations come into operation on the first day of the next fiscal year and amendments to Tournament Regulations take effect as stipulated therein.
    • A copy of the current Statutes of ACC shall be lodged with FIDE.